Gestão Documental 
Cognitive capture, legal archiving.
DocuShare and Tungsten Automation with ERP integration. AI classifies, qualified digital signatures, and archiving compliant with Decree-Law 28/2019.
What it is,
in context.
INFOS's Document Management platform combines DocuShare (archiving, workflow) with Tungsten Automation (cognitive capture, AI) to offer a complete solution: documents come in through multiple channels (email, scan, upload, API), are read and classified automatically, pass through configurable approval workflows, are signed with a qualified digital signature, and archived in compliance with Decree-Law 28/2019 (digital archiving with legal value).
For finance and compliance departments, it dramatically reduces the time to process invoices, contracts and regulatory documentation. For operations, it removes paper without losing the auditability that a physical process guaranteed.
Features
your team
will feel.
- 01Cognitive capture and AI classification
- 02Qualified digital signature
- 03Legal electronic archiving (Decree-Law 28/2019)
- 04Configurable approval workflows
- 05ERP, CRM and SharePoint integration
- 06GDPR and ISO 27001 compliance
What lies beneath.
Architectural and technical decisions that set Gestão Documental apart from a generic product in the category.
01Cognitive capture · AI that reads documents
Cognitive capture · AI that reads documents
Tungsten Automation uses machine learning trained on millions of documents to extract key fields automatically: tax number, invoice number, amount, date, issuing entity, category, VAT. A supplier invoice goes from manual to automated in seconds. Errors are detected via cross-validation with the ERP (does the tax number exist? is the amount consistent with the order?).
02Qualified digital signature with legal value
Qualified digital signature with legal value
In line with eIDAS (the European regulation), qualified digital signatures have legal equivalence to a handwritten signature across the EU. The platform integrates with CMD (the Portuguese Digital Mobile Key) and qualified cards. Contracts, authorisations, regulatory documents — all signed with evidentiary value.
03Digital archiving compliant with Decree-Law 28/2019
Digital archiving compliant with Decree-Law 28/2019
Decree-Law 28/2019 defines the requirements for legally valid digital archiving in Portugal: retention, integrity, authenticity, accessibility for decades. The platform complies from the start, including qualified timestamps and auditable logs. Destruction of paper originals is legally permitted after certified digitisation.
04Workflows that reflect reality
Workflows that reflect reality
An invoice passes through administrative validation, a director's approval, financial validation, payment — each step with rules (amount, entity, category). Workflows configurable through the interface, without code. Exceptions notified automatically. Invoice processing time drops from days to hours.
It talks to the rest of your ecosystem.
It integrates natively with INFOS products and with market tools via open APIs.
Market solution
Market solution
Market solution
Market solution
INFOS product
For those who
like the detail.
Information for IT, compliance and procurement teams. If you need further detail, the INFOS pre-sales team replies within 24h.
- DocuShare (Xerox/Upland) for archiving and workflow
- Tungsten Automation (eFolder, Mailroom, Process) for cognitive capture
- Qualified digital signature via CMD, citizen card, smartcards
- Native integration with MULTI, SharePoint, and ERP systems via APIs
- Compliance with Decree-Law 28/2019, eIDAS, GDPR, ISO 27001
- Cloud or own infrastructure
The most common questions
about Gestão Documental.
Answers distilled from hundreds of implementations. Missing one? Ask us directly.
Is it compliant with Decree-Law 28/2019?
Yes. The electronic archive complies with Decree-Law 28/2019 (digital archiving with legal value). It includes retention, auditable logs and qualified digital signatures.How does cognitive capture work?
AI reads documents (invoices, receipts, contracts) and extracts key fields (tax number, amount, date, category) automatically. It reduces manual classification time and human error.Does it integrate with my ERP?
Yes — native integration with MULTI and with third-party ERPs via APIs. Captured documents are linked to the corresponding record (invoice → supplier → payment).Do the signatures have legal value?
Yes. It uses a qualified digital signature (QES) in line with eIDAS, valid across the EU, integrated with CMD (the Digital Mobile Key) and smartcards.
Other products in the same layer.
Human capital centralised. From attendance to succession, with AI for forecasts and workflows that respect the hierarchy.
Let's talk.
We'll come back within 24h with next steps.
No complicated forms. One email or call, a team that knows your sector, and a concrete path forward — whether MULTI, MAXIRETAIL, KORA, PPLPORTAL or infrastructure.